Tuesday, November 13, 2018
Effective December 1, stricter policies will be put in place in Office 365 to help prevent the sharing and storing of sensitive and restricted data via UGAMail and OneDrive for Business.
Data Loss Prevention (DLP) polices already exist to prevent UGA students and employees from sharing Social Security Numbers over email.
Additional DLP policies will include controls for other Restricted Data types, such HIPAA ePHI data, credit card data, and bank account information. There will also be a control that prevents the sharing of Sensitive Student Records.
Beginning December 1, if you try to email messages or share files with any of these data types, you may be prevented from doing so. You may see a notification in your email client or web browser.
Examples of these notification include the following:
If you believe you have not violated the DLP policy, you will be able to self-service report errors and override the DLP policy with a written justification.
You can also contact the EITS Help Desk at firstname.lastname@example.org or 706-542-3106.
If you need to share sensitive information, you can use SendFiles, an encrypted file service that allows you to securely share sensitive documents and large files online.