hardware and software

IT Contracts and Licensing Administration

ITCLA Acquisition Process

Products / Services Acquisition

ITCLA is available to assist in negotiation and procurement of software, hardware and IT Services. To request assistance from ITCLA, please complete the Online Acquisition Request Form.

What happens after we get your request?

After evaluating your request, if ITCLA is able to provide the requested service, a member of the staff will contact you and we will follow these steps to complete your request.

Acquisition “The 12 Step” Process  —  What is next?

  1. Contract process evaluation
  2. Meeting with the contract/agreement requester
  3. Contact with vendor for overview/set ground rules
  4. Conference call and/or technical presentation coordination, as required
  5. Strategy development – objectives and specifications
  6. Cone of silence, negotiation, first round or more
  7. Legal Affairs, review, final draft proposal, approval of final terms
  8. Purchasing process, UGA Procurement processing
  9. Assist with any remaining detail requirements from UGA Procurement
  10. Contract management initiation, track implementation and deliverables
  11. Review vendor scorecard
  12. Summative evaluation, future strategy, savings/value analysis

To get started with the acquisition process, please submit a request via the online request form provided below.

Online Acquisition Request Form

Requester






Product/Company Information









    Yes    No: 



Contract Information*

    Yes      No: 






    Yes      No: 


    Yes      No: 


    Yes      No: 

Vendor Information






Competitor Information







Acceptance Criteria








Authorization