Qualtrics

Overview

Qualtrics is the current free web-based survey research tool offered free to students, faculty and staff, and will transition to a cost-sharing program. 

Starting in 2026, faculty and staff participating in the cost-sharing program can use Qualtrics for survey research and administrative use where alternative tools are not sufficient to meet the unit's needs.

For more information about UGA's current Qualtrics offerings , visit https://eits.uga.edu/web_and_applications/qualtrics/. 

Purchasing Options

Qualtrics will transition to a cost-sharing program where the University will cover 50% of the Qualtrics usage costs, while departments, schools, and colleges will be responsible for the remaining 50%, allocated according to their employees' continued use of Qualtrics.

The exact usage costs will vary each year, but for the first year, it is anticipated to be $0.125 per response. University schools, colleges, and administrative units will be charged in June 2026 for their use of Qualtrics during the second half of fiscal year 2026. Going forward, charges will be billed in late spring for usage during the given fiscal year. In example, for fiscal year 2027, units will receive their bill in late spring of 2027, thus enabling payment with end-of-year funds.

Project Details

All current faculty and staff account holders will continue to have access to Qualtrics through December 2025, but only departments participating in the cost-sharing program will retain access in January 2026. Departments that wish to pay for continued use of Qualtrics will be asked to opt in by May 1, 2025. 

In February, sample per-survey response rates and estimated annual fees will be provided to Deans and CBOs to aid in their evaluation of the continued use of Qualtrics.

A clean-up of Qualtrics accounts will be conducted over the summer of 2025 to prepare for the cost-sharing program.

Students will continue to use Qualtrics through the end of the Summer 2025 semester.