This page is intended as a guide to resources for removing Social Security Numbers (SSNs) from UGA systems and processes.
The following announcements have been sent out regarding the Social Security Number (SSN) elimination initiative:
Due to the increasing threat of identity theft and fraud, State and Federal governments have created privacy laws and the University of Georgia has adopted internal policies that require the security and privacy of an individual's Social Security Number.
Although storing and processing partial SSN data (e.g. just the last four digits of a SSN) can reduce the risk of identity theft to an individual, residual risks do remain in instances where partial SSNs are used in conjunction with other identifying information such as address or birthplace.
The focus of UGA SSN elimination has been placed on the removal of SSNs from information systems and business processes. Business processes that include the active use of SSNs in paper documents are therefore in the scope of the UGA SSN elimination efforts.
Archived paper records that are not currently used in a business process have been out of scope for these efforts, but it is the recommendation of the Office of Information Security to destroy or redact these documents if feasible (see Records Retention section below). If you these documents do need to be retained without redaction, ensure that they are stored in a secure fashion.
The University of Georgia retains paper and electronic records in accordance with the University System of Georgia Records Retention Schedules Schedules based on the requirements of the Georgia Records Act (O.C.G.A. 50-18-90 et seq.).
It is the position of the University of Georgia that it is lawful and permissible to redact Social Security Numbers from archived electronic or paper records for the purposes of identity protection. Any sensitive records which are not required by law or policy for retention should be securely destroyed.
The following tools are currently available to assist with SSN conversion to alternate ID numbers.
For the latest updates, please visit the ID Management website.