Wednesday, June 7, 2023

If you've graduated or left UGA in the last year, take note: your access to many UGA systems may be about to expire.

EITS performs these annual system clean-ups to prevent unauthorized access to UGA systems and to better reduce IT security risk. 

Annual MyID summer account clean-up: This month, EITS will begin notifying MyID account holders who are no longer eligible to keep their accounts, letting them know their MyID and UGAMail account information will be disabled and deleted in August. This includes former employees who haven’t had their MyID disabled, and a mailbox removed; and expired or unsponsored affiliates who have not had their MyID disabled, and a mailbox removed. The clean-up will encompass approximately 6,000 users. The clean-up process will include accounts of anyone who is forwarding their UGAMail to a third-party email account. Owners of accounts targeted for deletion will receive two notices advising them that their account will be disabled on July 31 and deleted on August 31. If users need to maintain MyID and access to UGAMail for UGA job duties, their UGA department can update the affiliation. More information on affiliate MyIDs is on the OneSource website. More information about UGA’s MyID clean-up process is available on the MyID account removal page . 

LinkedIn Learning clean-up: To ensure that the UGA LinkedIn Learning associated license count is current, it is necessary to periodically complete user clean-ups to remove users who are no longer associated with the university. EITS will conduct an account clean-up this spring with notices to affected users. The clean-up will be completed by the end of July 2023. For more information, contact itcla@uga.edu. 

Adobe ID clean-up: To ensure our Adobe ID count is current, EITS will clean up Adobe IDs for users who are no longer associated with the University. Adobe IDs are created mostly for students and faculty to access labs and podiums with a specific type of shared license installed on those machines. The clean-up will occur in July and include mostly IDs for departments, z-accounts, retirees and former students and employees; current users of Adobe should not be affected. For more information, contact itcla@uga.edu. 

Zoom summer account reset: To ensure we can provide Zoom licenses to all active students in the fall, EITS will perform a reset on student Zoom accounts at the end of July. During the reset, accounts belonging to students who are not actively enrolled in classes in July will be temporarily removed from UGA’s main Zoom account. Students who wish to keep their UGA Zoom license during the Fall 2023 semester only need to log in to Zoom again after the reset occurs at the end of July. Upon logging in with their MyID and password, their licenses will be re-provisioned. During the reset, students may lose access to meetings they are scheduled to host and custom user settings, including their profile and background photos. We recommend they take note of these meetings and save any photos they wish to keep. The reset will not affect any meetings or classes hosted by UGA faculty and staff, including those scheduled with students. Departmental subaccounts for Zoom will not be affected, but EITS strongly encourages Zoom subaccount owners to remove faculty and staff who have left the university. For more information, contact itcla@uga.edu.