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MyID Tools and Information

Why is my MyID account being disabled?

Your MyID is your key to access many campus IT services at the University of Georgia, including UGAMail, wireless networks and more.

Once you leave UGA, you are no longer eligible to use campus IT services, and you will lose access after a period of time.

Services you will lose access to include:

You may get to keep your access for a short time after you leave UGA, depending on whether you were a student, faculty or staff member, or an affiliate account owner.

Students

About a year after you graduate or leave UGA, you will receive an email notifying you that your MyID account will be disabled and UGAMail mailbox will be deleted soon.

You do not have to do anything to ensure that your account access is removed. EITS periodically disables expired accounts to prevent unauthorized access to campus IT services.

Once your account access is removed, you will no longer be able to access UGAMail, campus wireless networks and other services that require a MyID and password. Forwarding your UGAMail to another address will no longer work.

If you know you are graduating soon or planning to leave UGA, there are a few steps you can take to prepare:

  • Establish a non-UGA email account. We recommend you use a non-UGA email for paying bills and applying for jobs, graduate school or professional school. Using a non-UGA email ensures you do not lose important contacts and emails. 
  • Migrate your contacts and archived email. If you have contacts or emails from your UGAMail account that you wish to keep, you should migrate these to another email account. Instructions for migrating contacts and email are available on the Help Desk site.
  • Change the primary contact email on any important account. If you have your UGAMail tied to any important account make sure you update the email contact to your non-UGA email.

Once you have graduated, you can access the UGA Career Center's job posting board, Handshake, by establishing an alumni account.

You can also stay in touch with the UGA Alumni Association by updating your information at alumni.uga.edu/myinfo.

Faculty and Staff

If you are a UGA faculty or staff member, your MyID account has no guarantees attached to it. 

Once you leave UGA for another job, your MyID will be disabled and UGAMail account will be deleted.

Sometimes, departments will request that an ex-employee's MyID be terminated immediately. These requests are handled on a case-by-case basis and require verification in order to process.

Retired Faculty and Staff

UGA retirees are able to keep their UGA MyID and UGAMail after retirement.  This practice allows retirees to continue to access some UGA  services  after  retiring.  

However, retirees must log into their account at ugamail.uga.edu at least once a year to keep the account active.

UGA retirees who do not access their accounts for a year or more will have their accounts deactivated. Retirees with inactive accounts will receive notices prior to deactivation; if they wish to keep their MyID and UGAMail active, they will have the opportunity to log in and have their account excluded from deactivation. 

Retired UGA faculty and staff may retain their MyID and UGAMail accounts if they are actively accessing their accounts. However, they are no longer eligible to keep Office 365 applications and products connected to their @uga.edu email address. 

Additionally, their UGAMail box size will be reduced from 100 GB to 25 GB upon retirement. Retirees should keep their UGAMail box under 25 GB to prevent sending and receiving issues due to a full mailbox. 

Affiliates and other MyID holders

Affiliate MyIDs are disabled once all active and qualifying UGA affiliations expire. EITS cannot update your UGA affiliation. Any changes must come through an authoritative system, such as OneUSG Connect. To learn more about who qualifies for a UGA affiliation, please visit the OneSource Faculty and Staff guide.

Last Updated:  January 10,  2024