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Software

Microsoft Office

     Word    Excel     Powerpoint   Outlook   OneDrive   Teams

The Microsoft software package includes applications like Word, Excel, Powerpoint, Outlook, OneDrive, Teams and more.

Students, Faculty and Staff

Who can use Microsoft products?

All eligible UGA students, faculty and staff have access to download Office 365 software to their personal computers by logging in with their MyID to the Microsoft portal. You can also download the software through your online UGAMail account. You can download the software on up to 10 devices. More information is available on our Office ProPlus page.

Support:

If you need assistance installing Office 365 products on your personal computer, please contact the EITS Help Desk at helpdesk@uga.edu or 706-542-3106. For tutorials or assistance in using any of the software, please consult Microsoft's support website or Lynda.com

If you need information about installing Microsoft products on a UGA-issued computer, please see below.   

Microsoft Office Campus Agreement

As part of our Campus Agreement, all faculty and staff also have access to Office software and Office 365 online apps on their UGA-issued computers. Additional products that are not included on the Microsoft Campus Agreement may be purchased. Contact your Departmental IT staff for more information about items available for purchase.   

How do I get access to Microsoft software for my UGA-issued computer?  

Your departmental IT Professional with MVLS access should obtain quotes and process through UGAmart.

What about Office mobile apps?

Office 365 mobile apps are provided free of charge to active UGA faculty, staff and students. More information is found here

I need additional Microsoft products to work from home. How do I obtain access?

Some Microsoft work-at-home products are available for students, or faculty and staff to purchase from the USG Technology Store

IT Professionals


Products are available either with or without Software Assurance (pop-up) .  

There are four options to obtain Microsoft products. 

  • Provides academic institutions with coverage for desktop products with one annual FTE count.   
  • Basic products are provided free to campus and are manage by departmental IT staff 

     Free Products

  • Software may be downloaded from the MVLS portal. 
  • If your device will access UGA’s network once every 180 days, use KMS keys.   
  • MAK keys are reserved for devices not accessing the internet for long periods of time.  
  • Log into the portal using the work account option using your CAS credentials. 

     

    Paid Products 

  • Requires an annual subscription fee billed on the MCA invoice. 
  • Can download from the MVLS portal as evaluation and follow-up keys generated in the portal. 
  • If this product is needed for a short time, you may cancel the license when it's no longer needed but you will be billed pro-rated on the annual MCA invoice. 
  • Would be cheapest option, but requires annual subscription fee as long as you keep the subscription.  
  • Anyone with a valid UGA email address can generate keys.  
  • Paid product may be ordered from Dell or CDWG. 
  • This will be the highest cost option.  
  • Subscription license on a UGA Affiliate Agreement with Dell. Guarantees current version.  
  • Purchase from Dell.
  • May be purchased as perpetual or subscription (Software Assurance)  
  • Allows one-time license purchases without software assurance / annual subscription fee, but usually includes subscription.  
  • It’s recommended a single departmental email account manage MVLS portal keys.  
  • Products are purchased from Dell first then conformation letter emailed with authorization codes to generate keys.  If EITS C&L generates the keys, we willforwarded from portal manager to client or technician via SendFiles.   
  • Software is downloaded from the portal, and enters the key. 
  • Anyone with valid UGA email address can generate keys if they are able to navigate the MVLS portal.   
  • Portal managers should keep a detailed log of product, quantity, License number, PO number and key to avoid accidentally reusing keys. 
  • One time perpetual licenses, however, software assurance is available at a slightly increased cost, but not required. 
  • Purchase from Dell or CDWG.
  • One-time license purchase without software assurance / annual subscription fee. 
  • Requires initial purchase of initial 5 points per department.  Visio and Project are 1 point each per license. (More expensive licenses [Visual Studio] may be more than 1 point.) 
  • After initial purchase, singles are accepted. Contact Dell to find out if your department has qualified.  
  • Download & key procedure identical to option 2.  Download from MVLS or other MS website upon receipt of key. Anyone with valid UGA email address can generate keys. 
  • Open Licensing is usually about 10% more than buying off the Select Plus option.  
  • O365 is provided free to campus students, faculty, and staff. 
  • Detailed information on products, access, support and downloads may be found on the Office 365 webpage.

Products 

EES / MCA 
free products 

EES  
paidproducts 

Select Plus 
w/ Software Assurance 

Open Licenses 
one-time purchase,  with or without Software Assurance 

Personal Use 
provided free 

Work at Home 
purchase from the USG Technology Store 

Office 365  (O365) 

X 

 

 

 

X 

X 

Windows 7 Education 

X 

 

 

 

 

 

Windows 10 Education 

X 

 

 

 

 

X 

Office Professional Plus 2016 

X 

 

 

 

 

X 

Office Professional Plus 2019 

X 

 

 

 

 

X 

Server licenses 

some 

 

 

 

 

 

SQL 

 

X 

X 

X 

 

 

Visio Standard or Professional 

 

X 

X 

X 

 

X 

Project Pro Standard or Professional 

 

X 

X 

X 

 

 

Visual Studio 

 

X 

X 

X 

 

 


Visual Studio

  • Visual Studio is a subscription (renting a license), so annual charges will apply. 
  • Licenses are named users and must be assigned and activated, sharing is not allowed.   
  • Licenses may be used in a virtual environment if access can be restricted to licensed users.  
  • However, licenses may be transferred by the department’s Visual Studio portal admin. 
  • May be installed on many devices as long as it is used by the same named user. 
  • Since the licenses is a subscription, transfer to a replacement device if needed.  
  • It may be installed on multiple devices as long as all are used by the same named user.  
  • IT managers must contact EITS C&L for Visual Studio admin access.  


Additional IT Professional Information

The Microsoft Volume Licensing Services (MVLS) is provided for select IT Technicians to manage EES product downloads and keys for their department. Access is provided to one IT Manager per department and those managers may save software downloads and distribute to other IT Admins in their department. IT Technicians with access are responsible for controlling downloads, being sure they are contract compliant, and logging and securing keys. This is important because any audit findings will be the responsibility of the department.  

The portal also includes Visual Studio subscription management as well as obtaining keys ordered through Select Plus or Open Licensing programs.   

Access requires a Departmental Access form signed by the appointee and a director or above supervisor. Orientation documentation as well as instructions on types of keys will be provided upon approval of EITS Contracts & Licensing. Users granted access are audits periodically by EITS Contracts & Licensing personnel to ensure we remain compliant with contract terms.  

Budget time wisely. It may take up to a week after the order is placed before you will be able to use the software under standard purchasing channels. Expect longer periods of time for new products especially where Microsoft has modified the provisioning method.

Consider using a departmental ID email account to manage subscriptions. This will save some aggravation should a named user leave UGA. Request that the departmental ID also has your HR Departmental ID Number associated with it.

Currently there is difficulty assigning online subscriptions such as Visio and Project Pro. We are working with Microsoft Engineers to resolve the provisioning.

Make sure you understand where you are purchasing from and understand that Software Assurance will be billed annually for your purchase if applicable.